Automatically manage mailbox size with Quota
The administrator can limit the storage available per user or set of users, which helps the organisation manage the available storage resources. As the users approach their allocated thresholds for storage of mail data, the system sends them alerts to prompt them to clean their mailbox. The system allows the administrator to define multiple threshold points, where alerts can be sent to users.
Flexible Quota overflow policy
If a user’s mailbox usage crosses the allocated quota, the administrator can configure the system to disallow the user from Sending mail (Block Sending) or reject mail being delivered to the user’s mail box (Block receiving).
Time based Quota
The administrator can configure the system to automatically delete mail of selected users based on retention period (E.g. For a specified user, retain mail only for the last 3 months).
Use Authorization to limit use of services and features for different users
The system can be configured to send mailbox usage reports to the administrator for monitoring the use and taking corrective action if necessary.
Optimize Storage use with SISA (Single Instance Attachment Storage)
Define user level policies to automatically strip attachments larger than a defined threshold from the mail, store them in a central repository and send hyperlinks instead. For mail sent to multiple users, this results in immense saving on storage, since only a single copy of the attachments are stored. The policies are flexible and can be applied per user for inbound and local mail.
Secure Attachment Vault
Recently Mithi launched a new capability in Connect Xf (3.16) – the Secure Attachment Vault. It allows you to capture all inbound and outbound attachments into a central secure reliable storage, enabling you to create a central repository of Digital Assets. No longer do you have to worry about searching multiple mail boxes for a document, especially when employees have left the organisation or their mail store is not accessible. More importantly, it captures the complete history of documents exchanged by users, in a single location.